What Is It?
When an employee separates from university employment, the terminating employee should turn over all business-related files, email messages and/or other electronic communications to his or her supervisor or successor prior to his or her departure. Occasionally, the aforementioned data transfer does not occur, e.g., immediate dismissal, departure without notice. Additionally, a manager may need to access the business-related files, email messages and/or other electronic communications of a current employee who becomes incapacitated or is otherwise unavailable for an extended period.
In such cases, any university employee needing access to the business-related email messages and/or other electronic communications of a terminated or otherwise unavailable employee, must first justify the business need for such access, agree to handle any information received in a manner consistent with the university's policies and procedures, and obtain the appropriate authorizations.
It should be noted that access will be granted only for legitimate and justified business purposes, and only with the approval of the Executive Director of Human Resources, the Information Security Officer, and the University of Houston Systems’ General Counsel.
Who Is Eligible to Use It?
Faculty & Staff
Where Can I Get It?
Former Employee's Email/Files